Outlook Tool Guide
Updated July 2026
Outlook is Microsoft's app for email, calendars, and workplace communication. PromptDC for Desktop rewrites your text in place inside Outlook on macOS and Windows.
Outlook tool guide
Rewrite text in place inside Outlook.
Works everywhere
PromptDC for Desktop works in any app on Mac or Windows. The Chrome extension covers any website.
In-Place Rewrites
Transform rough notes into clear, structured instructions instantly.
Why Use PromptDC with Outlook?
What PromptDC for Desktop does inside Outlook.
Works inside Outlook
Select your text in Outlook, use the desktop shortcut, and review it before you Replace.
Review every rewrite
PromptDC shows the rewrite in an editable popover and never sends, posts, or presses Enter.
Choose a default
Choose any profile that fits, or add your own profiles and Custom Actions.
Switch profiles quickly
Assign profile shortcuts to switch quickly among Email, Reply, Grammar.
One-off instructions
Add a Custom Action to give one selection its own instruction, up to 19,000 characters.
Choose output language
Choose an output language or use Auto, then shape the rewrite with profiles and context.
Before and after text for Outlook
Rough request on the left, the PromptDC rewrite on the right.
Before
hi priya legal approved contract procurement sends po thurs so onboarding can start monday
After
Hi Priya, Legal has approved the contract. Procurement will issue the purchase order on Thursday. Onboarding can therefore begin on Monday.
Why this is better: The text links approval, purchase order timing, and onboarding in a professional Outlook email.
Before
hello ms chen analyst is out so need to move thursday review can friday 11 work
After
Hello Ms. Chen, our analyst is unavailable for Thursday's review. Could we reschedule it for Friday at 11:00 AM? Please let me know whether that time works for you.
Why this is better: The text gives a courteous reason and precise alternative, making the meeting email easy to answer.
Before
q3 report and appendix attached it include revised forecast finance approved
After
The Q3 report and appendix are attached. Both files include the revised forecast. Finance has approved the updated figures.
Why this is better: The text fixes agreement and clarifies what both attachments contain for Outlook recipients.
Frequently Asked Questions
Learn shortcuts & usage?
Read the shortcuts docs
Need assistance with Outlook?
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