Outlook Tool Guide
Updated July 2026
Outlook is Microsoft's email and calendar app for business communication. PromptDC Desktop rewrites selected drafts in Outlook for macOS and Windows, and the Chrome extension rewrites editable fields in Outlook on the web.
Outlook tool guide
Rewrite prompts in place inside Outlook.
Works everywhere
PromptDC Desktop works in any app on Mac or Windows. The Chrome extension covers any website.
In-Place Rewrites
Transform rough notes into clear, structured instructions instantly.
Why Use PromptDC with Outlook?
What changes when you rewrite prompts with PromptDC inside Outlook.
Rewrite in Native Outlook
Select an email draft in Outlook for macOS or Windows and use the desktop shortcut.
Draft Formal Emails
Expand rough notes into a structured business email with a subject line.
Refine Client Replies
Make selected responses precise, courteous and easy to act on.
Confirm Before Replace
Review names, figures and commitments before replacing your Outlook draft.
Outlook Web Shortcut
Rewrite editable fields in Outlook on the web with the Chrome shortcut.
Localise Business Copy
Choose the output language, or use Auto to match the selected email.
Before and after prompts for Outlook
See how specific context, constraints, and outcomes turn a rough request into a prompt Outlook can act on.
Confirm a client decision
Before PromptDC
tell client we picked option b, starts 4 nov, need signoff
After PromptDC
Subject: Confirmation of selected delivery option Dear Ms Patel, Following our review, we recommend proceeding with Option B from 4 November. Please confirm your approval by Wednesday so we can reserve the delivery team. I have attached the final scope for reference. Kind regards, Daniel
Why this is better: The Email profile creates a formal client note with a decision and clear action.
Chase an overdue invoice
Before PromptDC
invoice 884 still unpaid. was due last week. pay asap
After PromptDC
Subject: Follow-up on invoice 884 Dear Accounts Team, Our records show that invoice 884, due last week, remains outstanding. Could you confirm the payment status and expected payment date? Please let me know if you need another copy of the invoice. Kind regards, Sophie
Why this is better: The Professional profile makes the reminder firm, factual and courteous.
Respond to a scope change
Before PromptDC
we can add it but costs more and date slips two weeks
After PromptDC
Subject: Re: Additional reporting request Hi Marcus, We can include the additional reporting in the agreed scope. This would add GBP 3,500 and move delivery from 10 October to 24 October. Please confirm whether you would like us to prepare a formal change request. Best regards, Emma
Why this is better: The Reply profile presents the commercial impact clearly and asks for confirmation.
Frequently Asked Questions
Learn shortcuts & usage?
Read the shortcuts docs
Need assistance with Outlook?
Contact help & support
Write better with AI
Enhance any text you select on the desktop, on the web, in your editor or terminals.
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